Step-by-step guides for getting the most out of Showup — Spaces, Workouts, the Community tab (posts, PR Board, Media Library, members), and your Account. Search above, pick a topic from the menu, or start with one of the popular guides below.
A Space is your home for tracking workouts — solo, with friends, or with a team you coach. It's where your sessions, workouts, scores, and leaderboards live. How many Spaces you can create depends on your plan, and each Space has its own members, sessions, and history.
When you create a Space, you pick one of four purposes:
From the home tab, tap the + button to start a new Space. The flow walks you through four steps:
Open the Space and tap the settings icon to edit. You can change:
Editing Space settings and sessions requires an Admin or Staff role. Members and Coaches can't change these — ask an Admin or Staff member of your Space if you need a change.
Open the Space, tap the members or settings area, and choose Leave Space. You'll see a confirmation: once you leave, you'll need to be invited again to rejoin.
One-admin rule: every active Space needs at least one Admin. If you're the only Admin, you can't leave directly — archive the Space first, or promote another member to Admin and then leave.
Archiving retires a Space without permanently deleting it. Everything stays recoverable — you can unarchive at any time. There are two options when you archive:
Archived Spaces show an "Archived" badge in your membership list and are hidden from active views. They can be unarchived at any time.
Archiving or deleting a Space is an Admin-only action. Here's the full role and permission breakdown:
| Role | Permissions |
|---|---|
| AdminAll Staff permissions, plus: |
|
| StaffAll Coach permissions, plus: |
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| CoachAll Member permissions, plus: |
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| MemberThe base role: |
|
Every member of a Space has a role that determines what they can do. Roles are cumulative — each role includes all the permissions of the roles below it, plus its own.
| Role | Permissions |
|---|---|
| AdminAll Staff permissions, plus: |
|
| StaffAll Coach permissions, plus: |
|
| CoachAll Member permissions, plus: |
|
| MemberThe base role: |
|
Admins have full control of a Space. Staff can manage members and assign roles up to Staff (they can't create or remove Admins). Coaches focus on programming and media. Members participate by logging scores, commenting, and posting.
Every Space is organized by sessions (e.g., "Monday Strength", "Cardio Club"). Session names can be up to 20 characters, and free plans allow up to 10 active sessions per Space.
Members can be Admins, Staff, Coaches, or Members. Only Admins can archive or delete the Space; Staff can edit settings and moderate. See Roles & permissions for the full breakdown.
Active (full access), Invited / Pending / Requested (awaiting approval), or Archived (you left or were removed).
A Workout is a single structured unit of training — the movements, the scoring rules, and any coaching notes — that members can log scores against. (It's not the same as a session: a session is a recurring category inside a Space, like "Monday Strength", and it holds many workouts over time.) A workout belongs to a Space and a session, but it can also be shared with other Spaces through collaborations, creating a combined leaderboard across all participating members.
Inside a Space, open the session you want and tap + to create a new workout. Creating and editing workouts requires a Coach role or higher. You'll fill in:
Your Space has a Media Library — a place to save reusable references so you don't re-upload the same media for every workout. Each item is one photo, video, or YouTube link with a title (up to 100 characters) and an optional note (up to 500 characters). Save a movement demo once, then attach it to as many workouts as you like. Coaches and above can add and manage media in the library.
Open the workout and tap the edit icon. Within a Space, a Coach can edit their own workouts and Staff can edit any workout. For collaborative workouts, only the Space that created the workout can change its settings — Spaces that joined as collaborators can still log scores and comment.
Some fields are locked once the workout exists, because changing them would conflict with scores members may have already submitted:
You can still edit the content, title, date, coaching notes, movement tags, ranking, tiebreaks, and media references.
Showup automatically picks the right action when you remove a workout:
Editing or deleting any workout requires Staff; Coaches can remove their own workouts.
A collaborative workout is shared by more than one Space. When you invite another Space, all of their members can log scores on the same workout, and a single combined leaderboard ranks everyone together — perfect for friendly competitions between gyms, partner programs, or training groups across cities. In the app this lives under the Collaboration section.
How it works:
A Space that joined as a collaborator can leave the workout from its detail view. The workout stays active for everyone else, and that Space's members' scores remain on the leaderboard.
If every collaborating Space leaves and only the creator remains, the workout simply reverts to a normal single-Space workout for the creator — nothing is lost.
The creator can't "leave" their own collaborative workout, but if the creator deletes it while other Spaces are still collaborating, it's archived rather than permanently deleted. For the other collaborating Spaces it becomes read-only: they can still open the workout and view its full leaderboard and score history, but no one can add new scores, edit it, comment, or react (the score button shows "Scoring Disabled"). Only the original creator Space can unarchive it to make it active again.
Open a workout and tap Add score. Enter your result and any notes. If the workout has multi-score enabled, you can submit several attempts and pick how they're aggregated (best, worst, or sum).
Every workout has a leaderboard that ranks all submitted scores using the ranking method and any tiebreaks the workout creator set. For collaborative workouts, the leaderboard spans every participating Space.
Leave comments on a workout and react to other members' scores to cheer them on.
The Community tab is your Space's feed. Anyone who is a Member or above can post — share updates, photos, or a quick win.
To post, open the Community tab and tap the new-post button.
The PR Board is the Space's personal-record leaderboard. It lives in the Community tab as a card at the top of the feed and shows each member's best results for a set of preset movements — so everyone can see where they stand and chase the top of the board.
Any Member of a Space can add records and appear on its PR Board — no special role or plan is required. Values display in your preferred units (kg/lb, km/mi); a record logged in another unit shows a converted badge. The board's detail view can also be filtered by category, gender, and age group.
The Media Library lives in the Community tab. It's a shared store of reusable references — each item is one photo, video, or YouTube link with a title (up to 100 characters) and an optional note (up to 500 characters). Save a movement demo or briefing once, then attach it to as many workouts as you like instead of re-uploading.
From the Community tab, open Members and tap the invite (add-person) button. Invite someone by email or @username.
Open Members from the Community tab to see everyone in the Space. Anyone can view and search the member list.
Staff and Admins can change a member's role and remove members, with a few limits:
Staff and Admins can also accept or decline join requests from the Members view. For the full breakdown of what each role can do, see Roles & permissions.
Open the Account tab and tap your username at the top to edit your profile. You can change:
Your email is shown here but isn't editable on this screen — see Email, password & sign out. Save becomes available once you've made a change and the username is valid. View My Profile opens your public profile exactly as other members see it.
Go to Account → Personal Records. This tracks your bests for preset exercises across 12 categories (Press, Deadlift, Squat, Snatch, Clean, Jerk, Olympic Lift, Gymnastic, Bodyweight, Endurance, Run, Other) as well as your own custom exercises. In the app, preset movements are marked with a small waves icon (three curved bars, like a signal symbol) so you can recognize them at a glance.
Filter by category or search by name. Records for preset movements are shared on the PR Board of every Space you've joined; custom exercises stay private to you.
Go to Account → Benchmarks. Benchmarks are standardized, named workouts with fixed movements (for example, Hero and Heroine WODs). They're different from Personal Records: a Personal Record tracks the best for a single exercise, while a benchmark tracks your best score for a whole, predefined workout.
Benchmarks are private to you and aren't shown on any PR Board. You can still choose whether they appear on your public profile — see Profile visibility.
Under Account → Notifications there's a master All Notifications switch plus four categories you can toggle individually:
If notifications are turned off at the system level, an Enable Notifications button appears and opens the iOS permission dialog. Categories stay disabled until both the system permission and the master switch are on.
Account → Visibility controls what other people see on your public profile. Toggle each section on or off:
Your own profile always shows every section; changes save immediately.
Account → Blocked Users lists everyone you've blocked, with the date. Swipe a row to unblock. People you block can't tell they're blocked, and their posts, comments, and notifications are hidden from you.
Account → Subscription shows your current plan and billing cycle, the status (active, cancelled, or expired) with the renewal or expiry date, and the Spaces you own.
Showup re-checks your Apple subscription when the app resumes and keeps your plan in sync automatically.
Deactivating is temporary and reversible: your account is hidden and you're signed out, but you can reactivate any time simply by signing back in. Note that this does not cancel your subscription — Apple will keep billing until you cancel it in the App Store.
Deleting is permanent and cannot be undone. You can't delete while you have an active Apple subscription — cancel it in the App Store first. When you delete:
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